Preservation Services Coordinator

Overview

In this hybrid role based in Philadelphia, you will serve as a vital administrative and logistical engine for the Preservation Services Office and the Documentary Heritage and Preservation Services for New York program. You will be responsible for a diverse range of tasks including database management, coordinating educational webinars, and supporting the production of workshops and national conferences aimed at preserving cultural heritage.

Responsibilities

• Manage departmental databases and CRM systems to ensure accurate record-keeping and data integrity.
• Coordinate the logistics for educational programs, including webinars, workshops, and national conferences.
• Produce and host live online events using video conferencing platforms such as Zoom and WebEx.
• Update web content and social media platforms to promote upcoming preservation services and events.
• Prepare and distribute bi-weekly email newsletters and promotional marketing materials to the mailing list.
• Collaborate with senior management to organize standardized departmental records and facilitate assessment evaluations.
• Provide general administrative support including phone coverage, supply ordering, and processing department correspondence.

Qualifications

• You must have a minimum of a High School Diploma.
• You need at least two years of experience in educational programming, planning, or program administration.
• You have a minimum of two years of professional experience working within the cultural heritage sector.
• You possess excellent working knowledge of Microsoft Office 365 and video conferencing software.
• You demonstrate basic proficiency in graphic design tools like Canva or Adobe Photoshop and basic HTML.
• You exhibit strong organizational abilities alongside professional proofing and editing skills.

Nice to have

• Two or more years of experience working specifically within a collecting institution.
• One or more years of professional experience in project management.
• Advanced familiarity with CRM software such as Little Green Light or email marketing tools like Constant Contact.

Work environment

• This is a hybrid position requiring you to be on-site at the Philadelphia office.
• You will have the flexibility to work remotely two days per week after an initial 60-day orientation period.
• You will work in a professional nonprofit environment focused on art and historic artifact conservation.
• The role involves collaborating closely with the Director of Preservation Services and the DHPSNY Program Manager.

Benefits & growth

• Your compensation will be a full-time, nonexempt salary ranging from $43,624 to $46,895 per year.
• You will receive a comprehensive benefits package including medical, dental, and vision coverage.
• You are provided with paid time-off and access to a Flexible Spending Account.
• This role offers significant exposure to the cultural heritage field and opportunities to support national-level preservation initiatives.