Workplace Coordinator

Overview

In this role, you will serve as the operational heartbeat of a brand-new Irvine headquarters, ensuring that day-to-day office functions run seamlessly. You will balance a variety of tasks ranging from high-level C-suite administrative support and travel coordination to the hands-on management of office inventory and onsite events. This position is designed for an early-career professional who excels at multitasking and wants to gain deep insight into how startups scale from the ground up. You will work closely with internal teams, founders, and external partners to foster a professional and welcoming atmosphere. By managing the logistics of the workspace and executing culture-building activities like team outings and catered lunches, you will directly influence the company's daily productivity and employee engagement. This is an opportunity to build your foundational business instincts while learning from seasoned entrepreneurs in a venture studio environment.

Responsibilities

• Manage daily office operations including mail handling, delivery reception, and procurement of supplies.
• Provide extensive administrative and calendar scheduling support to members of the C-suite.
• Coordinate comprehensive travel arrangements for team members including flights, hotels, and ground transportation.
• Plan and execute company events and teambuilding activities to foster a positive corporate culture.
• Maintain a professional and organized workspace across the front desk, kitchen, and common areas.
• Oversee inventory management for office snacks, beverages, and essential equipment to ensure team needs are met.
• Implement and improve business operation processes to increase the overall efficiency of the administration team.

Qualifications

• At least 2 years of experience in an administrative or office coordination role.
• Exceptional organizational and planning skills with the ability to prioritize multiple projects.
• Strong verbal and written communication skills suitable for interacting with executive-level stakeholders.
• Demonstrated ability to thrive in ambiguous environments with a proactive, problem-solving mindset.
• High level of attention to detail to ensure accuracy in tasks and professional communications.
• Professional demeanor with the ability to maintain composure during high-pressure situations.

Nice to have

• Previous experience working within a startup or venture studio environment.
• A passion for technology and an entrepreneurial spirit in approaching business challenges.
• Proven track record of finding innovative and resourceful solutions to operational bottlenecks.

Work environment

• The position is 100% on-site at the headquarters located in Irvine, California.
• You will work in a brand-new, fast-paced office environment alongside entrepreneurs and innovation experts.
• The role requires regular interaction with all levels of the organization in a highly collaborative setting.
• Standard working hours apply for this non-exempt, hourly position within a venture studio framework.

Benefits & growth

• Compensation includes a pay range of $22 to $25 per hour plus a profit-sharing program.
• Comprehensive benefits package features medical, dental, and vision insurance with a 401(k) employer match.
• Onsite perks include a gym, monthly catered lunches, a stocked kitchen, and quarterly teambuilding trips.
• You will have the opportunity to own high-impact projects and expand your professional toolkit through direct mentorship.
• Generous paid time off, ten company holidays, and a yearly floating holiday are provided.