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Responsibilities
Coordinate executive calendars, travel, inbox triage, meeting preparation, and follow-up across Palo Alto and New York City.
Review monthly close activity and manage expense categorization, accounts payable and receivable, customer invoicing, and collections with the finance provider.
Track and process commissions for account executives, contractors, and advisors, maintaining accurate attribution and payouts.
Manage agreements from preparation through renewal and maintain an organized contract repository.
Coordinate SOC 2 evidence collection, vendor reviews, and responses to customer security questionnaires.
Handle onboarding, offboarding, payroll changes, benefits setup, hiring coordination, and fundraising administration.
Maintain office operations and lead special projects involving pricing, revenue reporting, vendor negotiations, and new initiatives.
Qualifications
Have 1–4 years of experience in operations, business operations, investment banking, consulting, or an early-stage startup founder’s office.
Be comfortable with bookkeeping basics and QuickBooks or a similar tool.
Be comfortable using Excel or Sheets and reading contracts.
Demonstrate ownership, discretion with sensitive information, and initiative in completing work without being asked.
Be available to work full-time in person in Palo Alto.
Be authorized to work in the United States without current or future employer sponsorship.
Experience supporting executives or a founder’s office at an early-stage company would be useful.
Experience with finance administration, contract coordination, compliance, or fundraising support could strengthen your application.
Experience producing pricing analysis or pipeline and revenue reports could be an advantage.
Work Environment
The role is full-time and in person in Palo Alto, California.
The listing describes a founding-team setting at an innovation-focused company working on AI for finance workflows.
Executive operations span Palo Alto and New York City; travel is part of the executive support responsibilities, though its frequency is not specified.
The listing does not specify working hours.
Benefits & Perks
The listing does not state compensation or benefits.
The role offers broad exposure to finance administration, executive operations, compliance, people operations, and fundraising support.
You can build experience in pricing analysis, revenue reporting, vendor negotiations, and other projects as the company scales.
The listing describes an opportunity to contribute to an early-stage founding team and develop skills across AI, finance, and operations.