Administrative Assistant

Overview

In this role, you will provide critical support to the leadership team within a senior living community, specifically bridging the gap between marketing and business office operations. You will be responsible for a wide range of administrative functions including resident billing, payroll, accounts payable, and coordinating moves-ins, ensuring that the community's business operations run smoothly and efficiently.

Responsibilities

• Manage accounts receivable and ensure the accurate coding and processing of accounts payable.
• Support the Sales and Marketing team by handling inquiries, conducting tours, and coordinating resident move-ins.
• Oversee the front desk concierge team through regular training and performance counseling.
• Maintain comprehensive resident and employee files while ensuring all pet records comply with state requirements.
• Assist the Business Office Director with month-end closing procedures and financial data entry.
• Coordinate resident contracts including initial executions and scheduled renewals.