Science Operations Coordinator
Manages logistics, scheduling, and administrative frameworks for scientific research projects and technical facilities.
Overview
This role involves the meticulous management of research environments, where the primary objective is to maintain operational continuity across diverse scientific projects. The daily rhythm is defined by a mix of administrative oversight and active problem-solving, such as resolving equipment failures, coordinating hazardous waste disposal, or managing high-level scheduling for shared laboratory resources. It requires a high degree of precision and the ability to interpret technical requirements from scientists into actionable procurement or maintenance plans.
Professionals in this field often operate at the intersection of various departments, including finance, facilities, and research teams. Success in this career depends on an ability to remain organized under the pressure of competing deadlines and the capacity to navigate complex regulatory environments. The work feels highly structured and process-oriented, appealing to individuals who enjoy creating order within complex, data-driven organizations and who derive satisfaction from enabling scientific breakthroughs through logistical excellence.
Responsibilities
- Develop and maintain detailed operational schedules for laboratory facilities and specialized scientific equipment.
- Manage the procurement process for technical supplies and negotiate contracts with specialized laboratory vendors.
- Oversee departmental budgets and track expenditures to ensure research projects remain within financial constraints.
- Ensure all laboratory activities comply with health, safety, and environmental regulations and institutional protocols.
- Coordinate the onboarding and safety training for new research staff and visiting scientists.
- Facilitate communication between scientific teams and administrative departments to streamline operational workflows.
- Maintain records of laboratory assets including maintenance logs, service contracts, and equipment warranties.
Qualifications
- A bachelor degree in a scientific discipline, engineering, or healthcare administration is typically required.
- Minimum of five years of experience working in a laboratory or technical operations environment.
- Demonstrated proficiency in project management software and enterprise resource planning systems.
- Thorough knowledge of laboratory safety standards and regulatory compliance requirements such as OSHA or ISO.
- Experience in budget management and financial reporting within a technical or academic context.
Nice to have
- A Master of Business Administration or a professional certification in project management.
- Experience managing large-scale facility renovations or laboratory relocations.
- Advanced knowledge of specialized scientific instrumentation and maintenance protocols.
- Experience with grant administration and reporting for government-funded research programs.
Work environment
- Work is primarily conducted in a professional office setting located within or near laboratory facilities.
- The role often requires wearing personal protective equipment when entering controlled scientific environments.
- Standard business hours are typical, though occasional weekend work may be required for facility emergencies.
- Collaboration occurs daily with diverse teams of researchers, technicians, and senior administrators.
- The use of digital asset management systems and financial tracking tools is central to the role.
Benefits & growth
- Career progression typically leads to roles such as Director of Operations or Laboratory Manager.
- Compensation packages often include comprehensive health insurance and institutional retirement contributions.
- Opportunities for professional development are available through specialized certifications in safety or facility management.
- Employment stability is generally high due to the specialized nature of technical facility oversight.
- Many roles offer tuition remission or support for advanced degrees within university or hospital systems research settings.
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