Cataloging and Metadata Librarians focus on the behind-the-scenes systems that underpin library discovery, transforming complex collections into systematically indexed records. Day-to-day work balances meticulous record creation with high-level data governance, involving original cataloging, database remediation, and the application of standardized schema such as MARC21, Resource Description and Access (RDA), and Dublin Core. The rhythm of the work requires sustained concentration, as librarians analyze texts, historical media, and electronic resources to extract precise subject analysis and assign accurate classification numbers.The environment suits professionals with strong investigative and conventional traits who find satisfaction in taxonomy, precision, and structural consistency. Rather than spending their shifts staffing circulation or reference desks, these librarians solve complex information architecture challenges, such as reconciling legacy records, migrating collections into modern integrated library systems, or standardizing authority records across global networks like OCLC and Wikidata. Their work directly impacts researchers, students, and the broader public by ensuring that physical and digital assets remain readily retrievable.
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Responsibilities
Create original and copy cataloging records for physical and digital materials across varied formats and languages.
Assign controlled vocabularies and classifications using schemas such as Library of Congress Subject Headings, Dewey Decimal Classification, and Library of Congress Classification.
Maintain database integrity within integrated library systems through systematic authority control and catalog cleanup projects.
Formulate, apply, and transform metadata records using standards including MARC21, RDA, AACR2, Dublin Core, and MODS.
Coordinate with archivists, digitization specialists, and repository teams to ingest and describe digital collections and historical items.
Collaborate with internal library units and external consortia such as OCLC to establish standardized cataloging procedures.
Monitor metadata migrations and train library staff and interns on data entry rules and automated cataloging workflows.
Qualifications
A Master’s degree in Library Science (MLS) or Library and Information Science (MLIS) from an institution accredited by the American Library Association.
Demonstrated proficiency with cataloging frameworks, bibliographic utilities, and metadata schemas, including MARC21, RDA, and OCLC.
Professional experience operating within integrated library systems and managing bibliographic quality control.
Demonstrated knowledge of authority control procedures and standard subject analysis classification systems.
State librarian certification or credentials where required by regional public or educational regulations.
Nice to Have
Three or more years of dedicated professional experience performing original cataloging in an academic or research library.
Familiarity with non-MARC metadata schemas, institutional repositories, and linked data technologies such as Wikidata.
Working knowledge of one or more non-English languages to facilitate foreign-language cataloging and collection access.
Environment
Primarily an indoor office setting within academic institutions, public library technical services departments, or specialized archives.
Work schedules are typically standard daytime business hours with limited weekend or evening obligations.
Extensive use of specialized desktop tools, integrated library system interfaces, bibliographic databases, and collection management software.
Occasional physical handling of delicate historical documents, newly acquired print collections, or technical reports.
Benefits & Growth
Standard benefits packages include institutional health insurance, paid leave, and retirement contributions through public or university systems.
Advancement pathways lead to roles such as Principal Cataloger, Head of Technical Services, Metadata Strategy Manager, or Associate Library Director.
Institutional funding often supports active engagement with professional organizations, committee participation, and continuing education in linked data standards.